Scope it room by room
Walk the home, list every room and surface as its own line, name the colors and finishes, and price the extras as options. The client approves the exact scope in writing.
Crewkat for Painting
Colors approved before the first can opens.
Most painting disputes start before the painting does: a color remembered differently, a room that was “obviously included,” a finish nobody wrote down. Crewkat gets the scope and the colors approved in writing, room by room — then runs the job, the photos, and the invoice off the same record.
Free to start · No credit card · Works on your phone
What it does
Built for the way painting work actually runs.
Paint is unforgiving about vague paperwork: once it is on the wall, the argument is expensive. Crewkat makes the agreement specific — each room a line, each color and finish named and approved, changes signed as change orders — so the work itself is the only thing left to think about.
- Room-by-room scope. Build the estimate the way clients think: living room, primary bedroom, cabinets, exterior — each its own line with prep, coats, and finish spelled out, so “was that included?” has a written answer.
- Color and finish approvals, in writing. Put the color and finish choices on the estimate and get them approved through the client's link before you buy paint. The approved selection lives on the job — not in a text thread under a photo of a swatch.
- Options clients can tick. The extra bathroom, the ceiling upgrade, the cabinet refinishing — priced as optional add-ons the client accepts or declines on the estimate itself, with the total updating as they choose.
- Contracts and change orders that keep up. Get the agreement signed from a link, and when scope grows mid-job — it always does — send a change order and get it signed before the roller comes out, not after.
- Photos that sell the next job. Before and after shots per room, filed to the job as you go. Pair them into proof packs for the client, and your job record becomes your portfolio.
- Deposits and balances, tracked. Invoice the deposit at signing and the balance at the final walk. With Pay Now on Premium, clients pay by card or bank transfer from the invoice link; every payment shows against the job.
Room by room, stage by stage
Sample workflow — generic labels only; your jobs show here
How it works
Three steps, from first call to final payment.
Run the job on the record
Daily logs and photos per room as prep and paint progress. Extra work becomes a signed change order before it becomes a disagreement.
Walk it, invoice it, done
Final walk with the client, touch-ups noted on the job, and the balance invoice sent — payable from its link while the last drop cloth is still being folded.
No more “wrong color” calls
The approval is the answer.
“That is not the color I picked” ends when the picked color is written on the approved estimate with its finish, next to the room it belongs to. Crewkat keeps that approval on the job through the final walk, so memory never gets a vote — and your crew paints from the record, not from a screenshot of a screenshot.
The office side of painting
A season of jobs, visible.
In Crewkat Office, every paint job sits on the production board by stage, deposits and balances are on the money dashboard, and past clients can be emailed when exterior season opens. Estimates that go quiet get flagged while the client is still deciding — the follow-up is part of the system, not a hope.
Common questions
Painting, answered.
How do color approvals work?
Colors and finishes go on the estimate as part of the scope, and the client approves them through their document link before work starts. The approved choices stay on the job record for the crew and for the final walk.
Can I price a job room by room?
Yes — that is the natural way to build an estimate in Crewkat. Each room or surface is its own line, and extras like cabinets or ceilings can be optional add-ons the client ticks and approves.
How do deposits and final payments work?
Invoice the deposit when the contract is signed and the balance at completion, all against the same job. With Premium, each invoice link carries Pay Now for card or bank transfer payments.
Straightforward pricing
Start free. Upgrade when the tools earn their keep.
Full toolkit
Premium
$19/ month
The full Crewkat toolkit for running your painting work in one app.
- Unlimited documents — estimates, invoices, contracts
- Pay Now on invoice links: card and ACH (bank transfer) (Pro feature, connects through Stripe.)
- Daily logs, photos, loads, and work summaries on every job
- Everything in Free
Office founding — first 100 companies
Crewkat Office
$49/ month
One flat rate for the whole company — unlimited users, or $490/year on annual billing. Free while the founding period lasts — no card to start.
- Everything in Premium
- The full desktop Office: pipeline, production board, money dashboard
- Unlimited team logins included
- Office founding rate: the first 100 companies lock $39/month for life
- Promotions, review tools, and QuickBooks sync (coming soon)
- 100-day money-back guarantee
Less admin. More building.